*FSAS will be utilized for the Calendar Year 2016 annual review cycle. Thus, it is important for faculty to ensure, at a minimum, that their CY 2016 activity data are entered into the system to facilitate the performance review process beginning January 15, 2017.*
We are excited to announce that CSU is embarking on the next phase of a campus-wide implementation of the Digital Measures Faculty and Staff Activity System (FSAS). This tool has been in use in several colleges and will replace the Faculty Activities System (FAS) and various other electronic and paper systems used across the institution to collect achievements for annual performance reviews. The FSAS tool is used by many other major universities to reduce the burden around the collection, maintenance and reporting of faculty teaching, research and service accomplishments. Supported by a robust user community, FSAS represents a significant process improvement for faculty activity collection and will provide numerous benefits to both individual faculty and to the institution as a whole.
The campus-wide implementation process has been underway with Information Systems, VPR, College IT and faculty pilot groups for several months. We ask for your patience as no system-wide program like this will be without some short term challenges as new processes are introduced and data are input and vetted. In the long-run faculty will see many benefits from a central repository for reducing administrative burden around performance evaluations. FSAS has the capacity to pre-populate information (such as teaching records and sponsored project information) for the annual performance review, the Tenure and Promotion dossier, creation of post-tenure review materials, accreditation reporting and faculty website support. FSAS will lower the time commitment for putting these documents together. Several faculty participating in the pilots underway in several colleges have reported significant benefits to the system.
FSAS will also enhance our ability to identify opportunities for internal collaboration, teaming, international activities, engagement, outreach activities and proposal development. For example, a central repository for external funding and publication information will allow faculty to identify potential partners in specific disciplinary areas, facilitating the assembly of interdisciplinary teams to develop novel approaches to research problems, teams that will be well-positioned to compete for large, impactful externally-funded projects.
We acknowledge that any new system will not be without its challenges and that pilot groups cannot be expected to identify all issues that arise as individual faculty input data. We therefore welcome and encourage input from all users of the system. Moreover, we have explicitly included mechanisms for individuals to provide additional information for the review process that, historically, has sometimes not been easy to include. For example, we have added text boxes, expanded drop down menus, etc.. The Provost’s office will be working with Department Chairs/Heads and Deans to ensure that all information provided by faculty is included in the review process.
IMPORTANT: The system and faculty profiles will be available to all faculty by July 1, 2016. However, please be sure to work through your college POC and implementation team for information specific to your college implementation process, including college timelines and additional guidelines and materials available at the college level. See the “College Administrators are your Points of Contact” link on the webpage for contact information. We highly recommend faculty focus on data entry for 2016 activities at this point only.
It is important for faculty to start as soon as possible to enter 2016 data and check the pre-populated fields for accuracy. FSAS will be utilized for the next evaluation cycle. Make sure your data is entered on or before the deadline established by your department. Comprehensive historical data may be entered after the next evaluation cycle.
WEBSITE: To assist with the implementation, we have developed a website with information about pre-populated data fields, training materials, FAQs, contact information, and helpful tips:
The Gantt chart below maps out key milestones in the implementation timeline. FSAS is currently available to all faculty. Please note that January 15, 2017 is a recommended date to have data entry completed. Faculty should consult with their department head and complete data entry on or before the deadline established by their department.
Rick Miranda/ Alan Rudolph